Terms & Conditions
The
following Terms and
Conditions are for example only and
not to be printed out for Booking.
Pinewood Drive, Davenport, Florida USA.
1. Booking
The signing of the booking form confirms the acceptance of the terms and
conditions set out below and shall be binding on all the persons occupying
the property, whether or not such persons have signed the booking form. The
Owners will confirm the booking as soon as possible after receipt of the
signed booking form and reservation deposit of $300 or pound Sterling
200.00. The full rental amount must be paid at least 8 weeks prior to
arrival. 8 weeks prior to arrival the reservation deposit will be held
as a security deposit until the property is vacated.
2. Cancellations In the event of cancellation of this rental agreement the
following fees will be applied:
Cancellation prior to full payment; deposit is non-returnable
Cancellations 2-8 weeks before arrival; 75% of rental charge less 50% of any
re-booking fee, once received
Less than 2 weeks before arrival; 100% of rental charge less 50% of any
re-booking fee, once received
Cancellations must be received in writing.
We strongly recommend full comprehensive travel insurance.
3. Security Deposit
Upon signing the rental agreement the signatory agrees to pay for any damage
of any kind to the property from security deposit. The deposit is fully
refundable after your departure from the property, providing there are no
claims made against it. In the event of any costs in excess of the security
deposit including but not exclusively; damage of any kind to the property,
excessive cleaning costs, excessive electricity costs (often due to leaving
external doors open with air conditioning on) or unpaid telephone charges
etc, the signatory will be held responsible. The security deposit will be
refunded should the contract be cancelled by either party prior to arrival.
4. Liability
The Owners and Management Company of the property accept no responsibility
whatsoever for the death, personal injury, accidents, loss or damage to
persons or personal belongings however caused. The use of accommodation and
amenities is entirely at the users own risk. Children must be supervised at
all times by a responsible adult. GLASS is not permitted in the pool area.
The owners and management company cannot accept any liability for the late
arrival at or early departure from the accommodation for any reason out of
their control.
5. Responsibilities
The renters will be responsible for the property and are expected to take
all reasonable care of it, including the locking of all doors and windows
when the property is left unoccupied. At the end of the rental period the
property and all its contents must be left clean and tidy. No item may be
removed. The contents will be checked against the villa inventory and the
cost of any missing item will be recovered from the security deposit. All
necessary legal steps will be taken by the management companies UK or US
offices to recover excessive costs. Any unfortunate occurrence must be
reported to the management company immediately such that it may be remedied;
e.g. the staining of a carpet or sofa can be minimal if dealt with quickly
though If left, the cost to the renter may be considerable.
6. Party Size
All individuals occupying the property including small children must be
listed on the booking form. This is Florida state law and must be adhered
to. The accommodation cannot be shared, assigned or sub let and only persons
shown on the booking form are permitted to stay at the property. The owners
reserve the right to refuse admittance if this condition is not met. Failure
to comply will render the booking void and no compensation will be paid. The
property is fully licensed for short-term rental in Florida.
NO PETS are permitted
7. Arrivals and Departure time
The house will be available for occupancy from 4.00pm on day of arrival and
must be vacated by 11.00am (prompt) on day of departure.
8. Smoking
For the safety and comfort of all of our guests smoking is not permitted
within the property, Thank you.
9. Code of Conduct
Pinewood Estates is a residential community. Nothing should interfere with
the quiet enjoyment of other holidaymakers and residents. Please do not
swim, play loud music or do anything else which is likely to inconvenience
your neighbours after 22.30pm or before 7.30am. In the event that anyone in
your party behaves in a way which our management company believes is likely
to cause danger, distress or annoyance to anyone else or damage any property
within Pinewood Estates, the owners or the management company reserve the
right to terminate the rental agreement with immediate effect and shall not
be responsible for any costs you may incur, nor shall we pay any
compensation, nor make any subsequent refund.
10. Insurance
It is a condition of this booking that all members of the party have
comprehensive travel insurance, including adequate protection against delays
and cancellation, loss of luggage and personal belongings and has adequate
medical insurance for the USA.
11. Unavailability
As with any other holiday, there may be circumstances in which the property
may not be available for your booking. Examples of these circumstances
include (but not limited to) destruction of or severe damage to the
property. The owners will do their best to make alternative arrangements for
you where possible. If they cannot, or if the alternative arrangements are
unacceptable to you, then they will refund all monies paid. This will be the
full extent of the owners liability to you in such circumstances, and they
shall not be responsible for any other costs connected with any such
cancellation, however arising.
12. Law
This contract is subject to and shall be construed in accordance with United
States and Florida state law.
13. Owners Access
The owners or their management company shall be allowed access at any
reasonable time during your stay.
14. Passports/visas
It is the responsibility of any individual travelling to the United States
to ensure that they make the appropriate arrangements to secure their entry.
Passport/visa requirements change from time to time and are not within the
scope of this contract.
Lead renter; I agree to the terms and conditions on this page 1 of the
rental agreement
Signed
Name
.
.. Date
15. EXAMPLE Rental Costs -2 WEEKS SEPTEMBER
$ 1820.00 -14 nights@$130/nt / Reservation Deposit payable now: $ 200.00
$ 209.30 -Tax @11.5% /
$ 2029.30 Total Remainder payable before 12/07/2005 $ 1829.30
16. Problems/complaints
In either event they are to be reported in the first place to the management
company and if not dealt with to the renters satisfaction, then to the
owner
17. Changes to bookings
Reasonable effort will be made to change a guests rental period provided
there is no financial loss involved to the owner.
18. Guest list-name all guests.
This list may be amended though the owner must be made aware prior to
arrival. A maximum of 14 persons and one small child may occupy the
accommodation.
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Guest name
..Age
Lead renter; I agree to the terms and conditions above.
Signed
Date
... Tel: Home
Print Name
... Mobile
..
Address
Email
.
..
..